Employee Self Service Portal with Time and Activity Tracking

Abstract

The project to develop the web-application to maintain the day-to-day activities of the employee with the help of virtual technology to avoid data storage problem. To develop the software keeps record of the daily time-sheets of an employee in virtual form also to solve the problem of paper timesheet that is used for keeping record of employee’s daily tasks. Also, the web-application which will help to manage different HR-Activities. As much as technology is getting advanced most of the companies are started using virtual applications to manage their HR-Activates as well as for Timesheets. To keep track of daily task it is important to provide a Web-Application that can store the information about tasks, HR Activities. However, in order to protect the data privacy, sensitive data is usually encrypted before outsourcing to cloud server, which makes it more secure.

Introduction

I. INTRODUCTION

Every organization has different employee management needs; therefore, we design exclusive employee management system with time and activity tracking. Timesheet allows  you to see how many hours have been spent per project and customer. Effective time tracking  mechanism saves both time and money for the organization. It allows employees to work on  the go and lets them clock in and clock out on their device.

Employee self-service has an abbreviation called ESS, the common feature in the HRIS. ESS plays as a portal in the software allowing employees and HR professionals to access it. It also enables employees to complete human resource-related tasks by themselves. Employees can have access to their schedules, payroll, and other information. Furthermore, the feature  provides them options to make updates on their details. HR systems grow as the corporate cultures develop. However, it’s complicated for organizations to develop HR systems from  the manual process. The release of ESS in HRIS makes fast movement for HR systems to  automate the whole working process.

Time Sheet Management is the tool for recording the amount of employee’s time, spent on  allocated job. Conventional method of calculating employee’s performance was done by  tabular format using a excel sheet etc. At the beginning, the time sheet was used in the elds of payroll calculations and accounting management.

In tabular format it comprises the  arrangement of information in columns and rows, often this method has many disadvantages  such as more manual interventions, more time consumption in case of calculations etc., so  Timesheet Management System overcomes all these drawbacks.

The timesheet contains a detailed analysis of projects. The start and end date of the project can be recorded and this  statistics can be later used for accounting, payroll, billing of client, tracking, estimation and  project allocated job. e timesheet tool can be used by any organization for strategic  management. Time Sheet.

II. PROBLEM STATEMENT

Currently, maximum of IT Companies is using multiple software’s to handle their employee’s day to day tasks and HR-related activities.

This software needs different logins as well as employee needs to follow long procedures. In the proposed system it will track employees’ task with time and store it to the system in form of Timesheet. HR committee often gets tired of maintaining the excel sheets for activities like HR-activities, time-sheets. Worse is the case where case where technology remains unused. Also, employee gets restless when after completing hectic work schedule then they need to submit their time  sheet. Such issues are very common in most of the companies.

With no appreciate tools, managing a company’s day-to-day activity takes too much of time, effort, and money with a lot of inefficiency. As times have changed, most of us have strived to combine technology with our daily chores irrespective of the field. Thus, changing the way of maintaining society’s information will also prove to be beneficial, also it improves efficiency and saves us time.

III. RESEARCH METHODOLOGY

P.M. Verlan in “The Success of Employee Self-Service Portals” says that Self-service portals for HR information, IT services and time or expense reporting should be offered by organizations. Positive effects of User Satisfaction on Intention to Use and Use on User satisfaction have also been proven in this research. Case studies showed that cost reduction is not one of the main reasons for the organizations to implement self-service portals.

Multiple case studies have been conducted and therefore, the results can be generalized. In this research, it was studied which key features should be included in employee self-service portals. When organizations would like that their employees are willing to use self-service portals then self-service features for HR information, IT services and, time or expense reporting should be offered by the organization. Furthermore, when organizations would like to emphasize the user satisfaction then self-service portals for IT services, and time or expense reporting should be implemented. The positive effects of User Satisfaction on Intention to Use and Use on User Satisfaction have also been proven in this research. The case studies showed that cost reduction is not one of the main reasons for the organizations to implement self-service portals. The decision makers of the organizations mentioned improvement of business processes as main reason to implement self-service portals. These organizations also did not measure cost reductions caused using self- service. Therefore, the relationship between Use and Cost reduction has not been supported in this research.

IV. PROJECT DESIGN

A. Architectural Diagram

Architectural design consists of Workstations, Laptops, Web Application Servers, Database Server, etc. We are using some applications such as: 1. Web based front end development in JSP for user interface and client-side logic. 2. Java Business Logic for manage request and response and implement for logic. 3. JDBC for establishing the connection. And lastly, all these applications are connected to Oracle Data Base.

B. PHP

Dynamic websites contain Web pages that are generated in real-time. These pages include Web scripting code, such as PHP or ASP. When a dynamic page is accessed, the code within  the page is parsed on the Web server and the resulting HTML is sent to the client's Web  browser. Most large websites are dynamic since they are easier to maintain than static websites. This is  because static pages each contain unique content, meaning they must be manually opened,  edited, and published whenever a change is made. Dynamic pages, on the other hand, access information from a database. Therefore, to alter the content of a dynamic page, the  webmaster may only need to update a database record. This is especially helpful for large  sites that contain hundreds or thousands of pages. It also makes it possible for multiple users  to update the content of a website without editing the layout of the pages.

Conclusion

Thus, our application tries to comfort the proposed system is useful for those companies whose employees are working remotely. It will allow the admin of the company to access the employees’ information. Thus, this application provides a best way to manage their day-to-day activities. To improve employee’s engagement in efficient manner, companies need to build such applications. To keep companies’ data private this application can be used with VPN and Figure-print based authentication can be used. They can use one single software to handle their day-to-day tasks. Also, can get all the information like personal details, pay slips, companies rule book, timesheet, tasks etc.

References

[1] https://arno.uvt.nl/show.cgi?fid=143378 [2] Time Sheet Management System Project in Laravel with Source Code (itsourcecode.com). [3] PPT – Employee Time Tracking PowerPoint presentation | free to download - id: 8ac024-Yzk2O (powershow.com). [4] https://www.bing.com/search?q=HUBSTUFF&cvid=3010d09a5fc44d4da837c13094a636eb&aqs=edge..69i57j46j0l7.3321j0j1&pglt=299&FORM=ANNTA1&PC=HCTS.

Copyright

Copyright © 2023 Manasi Rokade, Tejashree Wayal, Prof. J. A. Gaikwad. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.