Customized Automated Email Bot

Abstract

Email is one of the most reliable, authentic, genuine and frequently used modes of communication among the corporate sector. It is a common practice in corporate culture to send an automatic response for the new incoming messages but it is very generic and limited in extent of its functionality. A system can be designed to substitute the tedious work of replying to thousands of mails using human force. This work proposes a system which in overall automates the work of responding to a client/user. It aims to minimize the laborious task of going through email manually by customizing the response as per the query of the user and designing a reply as per the condition. The proposed system gives us the information regarding effectiveness of the approach in its implementation

Introduction

I. INTRODUCTION

One of the most ubiquitous and widely used modes of communication in professional as well as personal aspects is Email. It is always exciting when one seeks someone or some enterprise out through their email and they respond without wasting much of the time. Now-a-Days in society, especially as technology is growing, people are looking for immediate response and satisfaction. Not only does it provide with a boost in efficiency but also it may be a great and a very useful business tool if used in a proper manner. For example, if you cannot respond within 24-48 hours, automated emails are

great ways to inform the email recipients when you will have a delay in your response due to a project, vacation, and so on. Email is amongst one of the most robust and secures means of online communication and it has become communication tool of paramount importance for most enterprises as well as professionals.

II. METHODOLOGY

Imported the required libraries.

Gave access to email id.

Used assistant for the project in English language.

Added a contact list for sending emails.

Used if-while for adding clients to whom email is to sent, subject and content of the project.

And then the email is sent successfully.

III. LIMITATION

A. It does not operate unless it is given further commands

B. A bot is not a person.

C. They need time for implementation of thing to be done.

D. They don’t understand the human context directly.

IV. RESULT

Conclusion

The work proposed in this paper is a system which to be used for generating intelligent replies to certain class of emails. The proposed system is intended to build a framework for efficient email management system, capable of classifying and along with that also automatically replying to a certain class of emails.

Copyright

Copyright © 2022 Shruti Mane, Prof. Bhanuse Vijaykumar Rayappa. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.