Small Businesses Need Project Management

Abstract

All small enterprises thrive until they expand into large corporations. Small companies recognise that the only way to succeed is to keep their commitments. This includes the manufacture and sale of high-quality goods as well as the provision of high-quality services. This also entails ongoing process optimization and improvement. To achieve things properly without wasting time and money, takes work, dedication, and a well-established system. Project management becomes extremely efficient, particularly when it comes to controlling elements like production and testing, marketing and branding cash flow and payroll, customer support, and other crucial operations. This article discusses how to utilise project management effectively in small organisations.

Introduction

I. INTRODUCTION

'Planning, integrating, motivating, and regulating resources, procedures, and regulations to achieve concrete objectives in practical or scientific settings is known as project management,' as per Wikipedia. The utilisation of methods, tactics, information, skills, and experience to accomplish project goals is referred to as project management,' according to the Association for Project Management. So it can be inferred that project management is the tool from which the project phases can be easily monitored, keeping all the necessary data available, sometimes improvising things rather than sticking to conventional methods. Project management involves 6 constraints: scope, time, quality, costs, risks and resources. These are limitations that must be addressed for the success of the project. Every constraint is connected to another. The project lifecycle includes initiation, planning, execution, monitoring and close-out. Here references [1] and [2] talk about the different project management techniques small businesses can use. Right from the statemate of work, creating a project plan to delivering quality with affordability. Also, role of ML and ESPs [3-68] are becoming important in recent applications, recognition and control.

II. PROJECT MANAGEMENT IN SMALL BUSINESSES

All small businesses prosper until they grow into big businesses. Small businesses are aware that keeping their commitments is the only way to expand. It entails producing top-notch goods, selling them, and providing top-notch support. It also entails keeping our procedures optimised and improved. Doing it correctly and avoiding wasting time and money, this demands diligence, dedication, and a well-established framework. When it comes to handling tasks like product production and testing, marketing and branding, budgeting and payroll, customer service, and other important operations, project management may be quite helpful. When used effectively, project management may be a highly powerful tool for enhancing, altering, and developing more efficient and successful business processes.

1. Remain on Schedule: Each project has a limited timeframe. Good project management ensures that tasks are delivered reliably and projects progress on time. Some software/graphics help you monitor your project's progress. Each part can be divided into smaller actions, which facilitates monitoring.
2. Expense Tracking: Small businesses can have limited financial resources. It is therefore important to monitor spending. Through various project management methods, business owners can track key cost items, estimated costs, purchases and payments. Buying discrepancies should tell you whether your order must be renegotiated. With practical transparency, you can see whether your project is moving in the desired direction.
3. Better Controls: Successful project management involves controls that help prevent significant variances. Benchmarks may be used in establishing such controls. External benchmarks such as approvals and licences are the most effective. You have an externally produced deadline, for instance, if you need to provide a construction licence before a specific date. Corrective actions should be made to put the project back on track if this deadline is not reached.
4. Appropriate Assessment: Learning from experience is very helpful when talking about project management. It entails cultivating a culture of cooperation and effective evaluation, learning from one another's failures without pointing fingers.

III. APPLICATION FOR SMALL BUSINESSES

Small firms may expand and accomplish more with the proper project management software, even with few resources. When picking a project management application, keep the following qualities in mind:

1. Teamwork Skills: Project management frequently calls for team input. You should pick a solution that supports several concurrent users or can link to a third-party communication platform.
2. Seamless Integration: Whatever type of business you run, there's a strong chance you rely on at least one software platform. It should be straightforward to link your project management software with your existing applications. Options that are free or inexpensive: Small firms sometimes have a tight budget for software. Try free or inexpensive programmes to further increase the use of your resources.
3.  No-cost Mobile Version: Owning a small business requires constant movement, communication with partners and suppliers, and teamwork. You may manage your projects using mobile tools from practically anywhere.

It might be difficult to find reliable project management software for your company. All elements, such as locating the characteristics required by the organisation, accessibility, and price.

a. Asana: Asana is one of the most adaptable solutions available and is perfect for small organisations employing different project management techniques, such as Agile. You may develop a visual plan using this tool and see how each step relates throughout time, allowing you to see trouble areas and address them straight away. You can also add anything from deadlines and assignees to priority levels and other tags to task and project templates to make them work for your company. Because Asana is designed for collaboration, it's simple to set up your team and keep everyone organised.

b. Basecamp: Projects, assignments, or data are sometimes lost in the shuffle for busy business owners. At Basecamp, everything is arranged so that you can find everything you need in a single location. Upload files and documents, make sure everyone can see the most recent version, and make to-do lists with due dates and roles. Basecamp also offers message boards and group chats, allowing all project-related communication to take place in one location. Any project may be expanded to include clients and collaborators to keep everyone informed.

c. Trello: Trello offers a simple option if you're new to project management software for small businesses. This software platform makes use of Kanban boards, an Agile tool that enables you to see your whole project, map activities with the most efficiency possible, and assess whether any tasks are overlapping. You may use a Kanban board or several projects on Trello to organise your activities into categories like ongoing, finished, and forthcoming. Trello is the most useful tool for small company owners because of features like checklists and attachments. Trello comes with a free trial edition with a few capabilities, but we can upgrade for a monthly charge to get more.

IV. LOW-COST PROJECT MANAGEMENT

Some quality problems at a reasonable price in small company project management. We can focus on our goals thanks to three constraints: time, cost, and scope. These are also the areas that are very significant in assuring the success and financial viability of a small firm in the world of small business. Small firms typically engage consultants when they seek to expand their operations. It might be the same objective as previously or a different line of business. They will be financially restricted in any case, therefore time and scope must meet budget limits to be successful.This sample illustrates growth over a five-year period. The need for project management grows along with sales and customers. As a consequence of rising sales and customers, it is getting easier to control the expense of project management services. Hopefully, as your business grows, so will the need for your services.

V. ACKNOWLEDGEMENT

I'd like to thank my mentor, Dr R. C. Jaiswal, for his unwavering support and direction during my work. He provided this paper with the knowledge and experience it required to look decent. His professional knowledge, advice, and encouragement have been tremendous resources.

Conclusion

Project management originated some decades ago, and its significance has only grown over time. Companies, large and small, periodically embark on new endeavours. It may be overpowering, resulting in disorientation and, eventually, pandemonium. Companies may guarantee that their projects are delivered on schedule, within budget, and to the stipulated quality by employing solid project management procedures.

References

[1] Krainski, Dolores A. (2004, August). Martin Training Associates: Quick Guide to Project Management in Small Business. [2] Kevin Oliver, 1999 Guided Design Process This slide show is based on the following resources: Wales, CE, & Stager, RA (1978). The guided design approach [3] Jaiswal R.C. and Lokhande S.D., “Systematic Performance Analysis of Bit-Torrent Traffic”, Helix SCI INDEXED E-ISSN: 2319-5592; P-ISSNs: 2277-3495, Helix Vol. 9 (2): pp. 4858- 4863, DOI 10.29042/2019-4858-4863, April 2019. [4] Jaiswal R.C. and Aishwarya Gaikwad, “Experimental Analysis of Bit torrent Traffic based on Heavy-Tailed Probability Distributions”, International Journal of Computer Applications, ISSN No. (0975 – 8887),Impact Factor .3.1579(2016),Volume 155 – No 2, December 2016. [5] Jaiswal R.C. and Lokhande S.D., “Evaluation of Effect of Seeds and downloaders on the Performance of Bit Torrent Network using Markov Chain Modelling”, Journal of Communication Engineering & Systems, Volume 6, Issue 1. (ISSN: 2321-5151 (print version), ISSN: 2249-8613 (electronic version) IF (2016): 0.709). [6] Jaiswal R.C. and Lokhande S.D., A. Ahmed, P. Mahajan, “Performance Evaluation of Clustering Algorithms for IP Traffic Recognition”, International Journal of Science and Research (IJSR), volume-4, Issue-5, May-2015, pp. 2786-2792. (ISSN (Online): 2319-7064, Index Copernicus Value (2013): 6.14|Impact Factor (2013):4.438 [7] Jaiswal R.C. and Lokhande S.D., Gulavani Aditya “Implementation and Analysis of DoS Attack Detection Algorithms”, International Journal of Science and Research (IJSR), volume-4, Issue-5, May-2015, pp. 2085-2089. (ISSN (Online): 2319-7064, Index Copernicus Value (2013): 6.14 | Impact Factor (2013):4.438 [8] Jaiswal R.C. and Lokhande S.D., “Performance Analysis for IPv4 and IPv6 Internet Traffic”, ICTACT Journal on Communication Technology, September 2015, volume: 06, issue: 04, pp. 1208-1217. (Print: ISSN: 0976-0091, Online ISSN:2229-6948 (Impact Factor: 0.789 in 2015). 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C. and Manasi Satpute, “Machine Learning Based Car Damage Identification”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 10 pp. b684-b690, October 2022. [23] Jaiswal R.C. and Aryan Bagade, “ Metaverse Simulation Based on VR, Blockchain, and Reinforcement Learning Model”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), Open Access, Peer Reviewed and refereed Journal, ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:7.538, Volume 10 Issue X, pp. 67-75, October 2022. [24] Jaiswal R. C. and Atharva Agashe, “ A Survey Paper on Cloud Computing and Migration to the Cloud”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 10 pp. a258-a265, October 2022. [25] Jaiswal R. C. and Taher Saraf, “ Stock Price Prediction using Machine Learning”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 9 pp. e33-e41, September 2022. [26] Jaiswal R. C. and Ritik Manghani, “Pneumonia Detection using X-rays Image Preprocessing”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 9 pp. c653-c662, September 2022. [27] Jaiswal R. C. and Apoorva Ushire, “ Real Time Water Monitoring System Using NodeMCU ESMP8266 ”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 9 pp. c1-c8, September 2022. [28] Jaiswal R. 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C. and Fiza Shaikh, “ Augmented Reality based Car Manual System ”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 5 pp. c326-c332, May 2022. [31] Jaiswal R. C. and Tejveer Pratap, “ Multiparametric Monitoring of Vital Signs in Clinical and Home Settings for Patients ”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 5 pp. a701-a705, May 2022. [32] Jaiswal R. C. and Sahil Nahar, “Recognition and Selection of Learning Styles to Personalize Courses for Students”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 9, Issue 2 pp. b235-b252, February 2022. [33] Jaiswal R. C. and Rushikesh Karwankar, “ Demand Forecasting for Inventory Optimization ”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed in Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 8, Issue 12 pp. 121-131, January 2022. [34] Jaiswal R. C. and P. Khore, “ Exo-skeleton Arm ”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, Indexed In Google Scholar, Microsoft Academic, CiteSeerX, Thomson Reuters, Mendeley : reference manager, ISSN-2349-5162, Impact Factor:7.95, Volume 8, Issue 12 pp. 731-734, December 2021. [35] Jaiswal R. C. and Shreyas Nazare, “ IoT Based Home Automation System”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:7.95, Volume 8, Issue 11 pp. 151-153, November 2021. [36] Jaiswal R. C. and Prajwal Pitlehra, “Credit Analysis Using K-Nearest Neighbours’ Model”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:7.95, Volume 8, Issue 5, pp. 504-511, May 2021. [37] Jaiswal R. C. and Rohit Barve, “Energy Harvesting System Using Dynamo”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:7.95, Volume 8, Issue 5, pp. 278-280, May 2021. [38] Jaiswal R. C. and Sharvari Doifode, “Virtual Assistant”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:5.87, Volume 7, Issue 10, pp. 3527-3532, October 2020. [39] Jaiswal R. C. and Akshat Kaushik, “Automated Attendance Monitoring system using discriminative Local Binary Histograms and PostgreSQL”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:5.87, Volume 7, Issue 11, pp. 80-86, November 2020. [40] Jaiswal R. C. and Danish khan, “Arduino based Weather Monitoring and Forecasting System using SARIMA Time-Series Forecasting”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:5.87, Volume 7, Issue 11, pp. 1149-1154, November 2020. [41] Jaiswal R.C. and Param Jain, “Augmented Reality based Attendee Interaction at Events”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), Open Access, Peer Reviewed and refereed Journal, ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:7.429, Volume 8 Issue VI, pp. 1578-1582, June 2020. [42] Jaiswal R.C. and Akash Pal, “Cosmetics Application Using Computer Vision”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Impact Factor:5.87, Volume 7, Issue 6, pp. 824-829, June 2020. 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[46] Jaiswal R.C. and Yash Govilkar, “A Gesture Based Home Automation System”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), Open Access, Peer Reviewed and refereed Journal, ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:7.177, Volume 7 Issue XI, pp. 501-503, Nov 2019. [47] Jaiswal R.C. and Onkar Gagare, “Head Mounted Display”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), Open Access, Peer Reviewed and refereed Journal, ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:7.177, Volume 7 Issue XI, pp. 535-541, Nov 2019. [48] Jaiswal R.C. and Nehal Borole, “Autonomous Vehicle Prototype Development and Navigation using ROS”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), Open Access, Peer Reviewed and refereed Journal, ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:7.177, Volume 7 Issue XI, pp. 510-514, Nov 2019. [49] Jaiswal R.C. and Vaibhav Pawar, “Voice and Android Application Controlled Wheelchair”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Volume 6, Issue 6, pp. 635-637, June 2019. [50] Jaiswal R.C. and Shreya Mondhe, “ Waste Segregation & Tracking”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), Open Access, Peer Reviewed and refereed Journal , ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:7.429, Volume 8, Issue 5, pp. 2085-2087, May 2019. [51] Jaiswal R.C. and Shreya Mondhe, “Stock Market Prediction Using Machine Learning & Robotic Process Automation”, Journal of Emerging Technologies and Innovative Research (JETIR), Open Access, Peer Reviewed and refereed Journal, ISSN-2349-5162, Volume 6, Issue 6, pp. 926-929, February 2019. [52] Jaiswal R.C. and Samruddhi Sonare, “Smart Supervision Security System Using Raspberry Pi ”, Journal of Emerging Technologies and Innovative Research (JETIR), ISSN-2349-5162, Volume 6, Issue 4, pp. 574-579, April 2019. [53] Jaiswal R.C. and Manasi Jagtap, “Automatic Car Fragrance Dispensing System”, International Journal of Research and Analytical Reviews (IJRAR), ISSN-2349-5138, Volume 6, Issue 1, pp. 315-319, March 2019. [54] Jaiswal R.C. and Sumukh Ballal, “Scalable Healthcare Sensor Network”, Journal of Emerging Technologies and Innovative Research (JETIR), ISSN-2349-5162, Volume 6, Issue 2, pp. 350-354, February 2019. [55] Jaiswal R.C. and Samruddhi Sonare, “Multiple Camera Based Surveillance System Using Raspberry Pi”, International Journal of Research and Analytical Reviews (IJRAR), ISSN-2348-1269, Volume 6, Issue 1, pp. 1635-1637, February 2019. [56] Jaiswal R.C. and Reha Musale, “Application of Digital Signature to Achieve Secure Transmission”, International Journal for Research in Applied Science & Engineering Technology (IJRASET),ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:6.887, Volume 7 Issue II, pp. 150-153, February 2019. [57] Jaiswal R.C. and Himanshu Mithawala, “Automatic Gate Monitoring System”, Journal of Emerging Technologies and Innovative Research (JETIR), ISSN-2349-5162, Volume 6, Issue 1,pp. 88-94, January 2019. [58] Jaiswal R.C. and Bernard Lewis, “Dynamic Runway and Gate Terminal Allocation for Flights”, Journal of Emerging Technologies and Innovative Research (JETIR), UGC approved Journal, ISSN-2349-5162, Volume 5, Issue 12, December 2018. [59] Jaiswal R.C. and Sakshi Jain, “Text Search Engine”,‘, Journal of Emerging Technologies and Innovative Research (JETIR), UGC approved Journal ISSN-2349-5162, Volume 5, Issue 11, November 2018. [60] Jaiswal R.C. and Arti Gurap, “Design of Different Configurations of Truncated Rectangular Microstrip Patch Antenna For 2.4 GHz And 1.6 GHz ‘, Journal of Emerging Technologies and Innovative Research (JETIR),UGC Approved Journal, ISSN-2349-5162, Volume 5, Issue 10, October 2018. [61] Jaiswal R.C. and Atharva Mahindrakar, “ Mine Warfare and Surveillance Rover”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor:6.887, Volume 6 Issue III, March 2018. [62] Jaiswal R.C. and Saloni Takawale “Multi-Client Server Communication Enhancement through Intranet”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), ISSN: 2321-9653; UGC approved Journal, IC Value: 45.98; SJ Impact Factor :6.887, Volume 6 Issue 1, January 2018. [63] Jaiswal R.C. and Nikita Kakade, “Skin disease detection and classification using Image Processing Techniques”, Journal of Emerging Technologies and Innovative Research (JETIR), ISSN-2349-5162; UGC approved Journal:5.87, Volume 4, Issue 12, December 2017. [64] Jaiswal R.C. and Nikita Kakade, “OMR Sheet Evaluation Using Image Processing”, Journal of Emerging Technologies and Innovative Research (JETIR), ISSN-2349-5162; UGC approved Journal:5.87, Volume 4, Issue 12, December 2017. [65] Jaiswal R.C. and Swapnil Shah, “Customer Decision Support System”, International Research Journal of Engineering and Technology (IRJET), e-ISSN: 2395-0056; p-ISSN: 2395-0072; UGC approved Journal, SJ Impact Factor:5.181, Volume: 04 Issue: 10 | Oct -2017. [66] Jaiswal R.C. and Ketan Deshpande, “IOT Based Smart City: Weather, Traffic and Pollution Monitoring System”, International Research Journal of Engineering and Technology (IRJET), e-ISSN: 2395-0056; p-ISSN: 2395-0072; UGC approved Journal, SJ Impact Factor:5.181, Volume: 04 Issue: 10 | Oct -2017. [67] Jaiswal R.C. and Vipul Phulphagar, “Arduino Controlled Weight Monitoring With Dashboard Analysis”, International Journal for Research in Applied Science & Engineering Technology (IJRASET), ISSN: 2321-9653; UGC approved Journal, IC Value: 45.98; SJ Impact Factor:6.887, Volume 5 Issue XI November 2017. [68] Jaiswal R.C. and Siddhant Sribhashyam, “Comparison of Routing Algorithms using Riverbed Modeler”, International Journal of Advanced Research in Computer and Communication Engineering (IJARCCE), ISSN: (Online) 2278-1021; online) 2278-1021 ISSN (Print) 2319 5940; UGC approved Journal, Impact Factor 5.947Vol. 6, Issue 6, June 2017

Copyright

Copyright © 2022 Shahul Patil, Dr. Rupesh C. Jaiswal. This is an open access article distributed under the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.